Implementation Plan

IMPLEMENTATION PLAN

General info:

Write a short plan for your social media implementation.

(4-6 students in the team).

Ashok Pokhrel

Annariina      Tuhkanen                

Georgina Szep                              

Lotta   Werthmann              

Marianne Ylönen            

Martta Viivi Vuorio               

Section I. Background

Name of the plan (Describing name, corresponding to the target group)

Communicaldendar

Communicating platform for a work community

Aim of the plan

To create an easy and fast communication channel for a work community. In the used media or application, employees can inform about proposal for days off, meetings, change the working hours or turns with colleagues if needed. The channel with the calendar is open and clear for all members and updated in real time. The platform includes also a form for more free discussions and information.

Section II. Target group

Description of work community, hobby or study that the implementation is planned to.

The focus is on the work community within retail and sales business. Salespersons could through this communication tool help each other to optimize their work capacity.

A retail store community with a bigger group of salespersons whose work duties are similar.

The aim is to target departments and collect employees in companies working on the same field, in order to have a smoother flow of information.

Why is the implementation important?

The tool makes it easier for sales people to change shifts and get help from colleagues. It would be an easy way to find people in your sales category. The tool would also consist of tips on how you can increase your sales profit, dates on sales event etc.

That provides a create possibility to change shifts and get help from colleagues when something unexpected appears and working hours are not suitable.

Via platform it is easy and fast to reach the members of the work group.

What problem can the implementation solve?

In many companies, off days and replacements are a though question. The requests have to go through the management or supervisors, which takes time. This tool accepts all the changes, if they are possible, and there is no need for waiting for an answer.

With this tool there would be less stress and less hurry and more satisfied employees. This service would save time, because everything can be found in same service and makes more clear upcoming meetings and changed shifts.

Everything is easier, information moves quickly between bosses and workers, plus this tool could create a better work morale and improve the atmosphere in the workplace.

Be argumentative.

Section III. Social media tools and services and how they are used

What tools are chosen?       Google Calendar, Workplace-Facebook

What social media tools and services are used and for what purpose?

The use of Google calendar or another calendar, for the purpose to inform about upcoming meetings- and events, is an essential part in the development.

WhatsApp for more free discussions before adding the punctual information to the calendar…?

Group discussions on WhatsApp can make the information flow smoother, and all the colleagues relates to an issue can find the information in one place.

Group discussion can become confusing at one point. Thus it is crucial that employees only share appropriate information in the conversation.

Why these tools and services were chosen?

Easy to use and reach the members fast. The information is easy to find (for example upcoming meetings) and share to other members. Google Calendar also offers opportunity to decide which information is available for its members. There is 4 different disposition that are useful in work community, which ease it use and helps with organizing.

Explain how your decisions support the aims?

The social media tools make up the final networking product for salespersons. This could eventually increase the satisfy factor amongst the employees and the customers

What type of privacy and security issues are there? How have you solved them?

The policy of the service would consist of clear guidelines of what the tool is for, so people know to be proper and respectful when taking and giving information. There also have to be clear who can decide others disposition or return deleted meetings or see private information. This problem can be solved by choosing the admin who will be responsible for the Google Calendar and will organize others dispositions.

Section IV. Updating and maintenance

How to update and maintain your implementation in the future?

By doing research (e.g. satisfactory and development surveys) based on the users of the tool, there are opportunities for the product to be more useful.

Is your implementation open and free?

The implementation is open for the people in the work community, in a bigger workplace with different departments every department will have their own.

How to ensure the continuity of your implementation?

The use is monitored with a possible visitor or user counter. Data is collected and analyzed. A responsible person assigned.

You have to discuss this case even your implementation will be closed after the course.